Big Lake Community Council General Membership Meeting Minutes: January 15, 2019

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1. Call to Order/Determination of Quorum
This meeting was called to order at 7:04 p.m. with a quorum established and board members
present as follows: Sandy Baker, President; Margaret Billinger, Member; Steve Hawk, Secretary;
Cathy Mayfield, Treasurer; Diane Lada, Member; Lois Parker, Member.
2. Pledge of Allegiance – Bill Haller led
3. Approval of Agenda – Cathy made a motion to approve the agenda and Diane seconded.
4. Approval of Minutes – December 11, 2018 minutes were approved by Diane and seconded by Cathy.
5. Treasurer’s Report/Membership Report – Cathy reported that in the checking account there is $19,388, of which $15,789 is grants that are already designated. In the savings account there is a balance of $281.73. Cathy reported that there are currently 31 members. It was noted Cathy Mayfield is replacing Yvonne Ruth as Treasurer.

All previous officers on the bank including Yvonne Ruth and Carol Kane should be removed from the bank account and current officers should be added, current eligible officers to be on the bank account are Sandy Baker, President, Cindy Bettine, Vice President and Cathy Mayfield, Treasurer.

6. Reports
Fire Chief John Fairchild
John Fairchild reported that they have 50 volunteers plus paid staff. There is a budget hearing for the fleet for upgrades but that the mil rate would not change.

Bill Haller reported that their next meeting will be held March 13, 2019.

Mid Valley Recycling
Steve Hawk reported on upcoming changes to the transfer sites in the Mat-Su Borough, and that he had a map that showed the proposed upgrades to the Big Lake Transfer Site.

7. Correspondence –

Policy Change for Cardboard – The Mat-Su Borough Public Works Department issued a correspondence stating that commercial loads of cardboard in excess of one cubic yard will no longer be accepted at the landfill or transfer sites in order to extend the life cycle of the landfill. The cardboard must now be recycled.

Policy Change for Brush, Grass & Leaves Disposal/Policy Change for Scrap Metal Disposal – The Mat-Su Borough Public Works Department issued a correspondence stating it is changing its policy in regards to “brush” disposal and “scrap metal” disposal effective February 1, 2019. For more information, see the letter the Community Council received.

Enstar Notice of Utility Tariff Filing – Enstar is proposing to change its customer lobby hours at its office locations.

The office hours are changing from 8:00 a.m. to 5:00 p.m. to 9:00 a.m. to 4:00 p.m.

Aardvark/Pizza Thyme Liquor License Renewal
Bears Den/3 Bears Liquor License Renewal

State Individual Disaster Assistance – The deadline to apply for individual assistance is January 29, 2019. (Extended-Ed)

MSB Neighborhood Watch Amendments –

Trooper letter to Mr. Fikes – Department of Public Safety sent a letter to Mr. Lew Fikes regarding accusations of misconduct by members of the area wide Civil Patrol. Mr. Fikes responded via correspondence to show that those accusations of misconduct were false.

Correspondence on file.

Tanana Chiefs Conference Office of Environmental health – TCC-OEH is sponsoring an Introduction to Small Water Systems Provisional Level 1 Review and State Certification Exam class March 25-29, 2019 in Fairbanks. There will also be a TCC-OEH sponsored Solid Waste Management training April 23-25, 2019 in Fairbanks.

8. Land Use/Platting –Petitioners Cherrier/Goard request to redraw the lot line between Lot 5, Butler Addition No. 1, Plat No. 66-25 and Lot 10, Block 1, Butler Third Addition, Plat No. 70-30.

9. Persons to be Heard –

Cathy Mayfield – Reported that the Iron Dog Snow Machine Race has been moved to Deshka Landing because of the concerns of the ice on Big Lake. She also reported that Big Lake Trails will have a fund raiser. She also wanted to thank Big Lake Trails and others who responded in the search and recovery of the couple that perished while snow machining.

Talon Boeve – A Mat-Su Borough Emergency Services representative spoke about training coordination for community councils on subjects like the Neighborhood Watch. Contact the office for more information.

Ronald Smith – He represented Big Lake Community Patrol. They work well with the Alaska State Troopers but would like to see more involvement from the troopers in the area.

Michael Widney – Spoke in support of the area wide Civil Patrol

10. Unfinished Business –

Neighborhood Watch – The council proposed a vote on whether or not to accept the Community Watch Grant from the borough.

Discussion: About re-wording some of the contract, especially about indemnity. Ronald Smith also spoke about the balance of getting money with liability. Greg Quinton also spoke about rewording the indemnity clause on page 4, section 8. How can the money be used? Liability? Bill Haller asked Greg Quinton if he would draw up a change to the wording. Ken Walsh, Steve Hawk, along with Greg Quintin volunteered to work on changing the wording.

Motion: A motion was forwarded by Cathy to have the volunteer committee submit to the MSB lawyer(s) to submit acceptable changes to the indemnification clause and grant paperwork. Diana seconded the motion. Motion carried.

11. New Business –
• Floyd Shilanski sent a letter proposing a committee be formed based on Civil Defense for our area. David Kuper and Jill Parson are on the committee.

• A proposal was made to get a Web Master for the Big Lake Community Council web page.

12. Announcements –

• Jeff Ross remarked about the help they had for the Christmas parade and was grateful for all their help. He also made a comment that Floaters would be willing to help with fund raisers.
• Bill Haller did a fund raiser for $62,000 to go toward the refurbishment of the Big Lake Lions Club building. He also announced the Annual Ice Breaker dinner/entertainment on January 26th. He commented that they had a good hockey season.

13. Board Member’s Comments –
Comments ranged from having good discussions to hoping everyone had a Happy New Year. Lois commented on the lights and decorations around the community. Sandy thanked us all for caring and sharing.

14. Adjournment – Meeting adjourned at 8:27 p.m.
Minutes respectfully submitted, Steve Hawk

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